Hire, pay and growyour people — globally.
One platform for the entire employee lifecycle — across 80+ countries, with local compliance baked in.
Why HRMS
Your people are everything. Treat them that way.
Truly global
Compliant payroll, contracts and benefits in 80+ countries — from one cockpit.
People-first
Self-service, modern UI and AI assistant your employees will actually open.
Insights that move
Headcount, attrition, DEI and comp benchmarks updated in real time.
From day zero to alumni.
A single timeline for every employee — no more fragmented HR tools.
Source candidates, run structured interviews, send branded offers in minutes.
Personalised journeys, equipment provisioning, locally-compliant contracts.
Run payroll in 80+ countries with built-in tax and statutory filings.
Goals, feedback, learning paths and succession — all in one timeline.
Off-boarding workflows, knowledge transfer, alumni network.
A complete people platform.
Turn modules on as you grow. One login, one data model.
Core HR
Single record of truth for every employee, contractor and entity.
Recruiting (ATS)
Sourcing, structured interviews, scorecards, offer letters with e-sign.
Onboarding & Offboarding
Pre-boarding journeys, IT provisioning, exit checklists, knowledge transfer.
Time, Attendance & Scheduling
Geo-fenced clock-in, shifts, rosters, leave, overtime — offline-capable.
Global Payroll
Native engines in 80+ countries with statutory filings and multi-currency.
Performance & OKRs
Continuous feedback, 360° reviews, calibration, comp planning.
Learning (LMS)
Built-in courses, certifications, SCORM/xAPI, AI learning paths.
Compensation & Benefits
Bands, merit cycles, equity, total rewards statements, benefits admin.
Recognition & Rewards
Peer kudos, spot bonuses, points marketplace in 60+ currencies.
Engagement & Surveys
Pulse, eNPS, lifecycle and 360 surveys with AI sentiment & action plans.
Succession & Career Pathing
9-box, talent reviews, skills graph, internal mobility marketplace.
DEI & Pay Equity
Diversity dashboards, pay-gap analysis, anonymized hiring funnels.
HR Helpdesk & Cases
Tiered ticketing, SLA tracking, knowledge base, AI-assisted replies.
Documents & e-Sign
Templates, versioning, locale-aware contracts, qualified e-signatures.
Expenses & Reimbursements
OCR receipts, multi-currency, mileage, corporate card feeds.
Travel & Global Mobility
Travel booking, visa/immigration tracking, relocation workflows.
Contractors, Gig & EOR
Hire anyone, anywhere — contractor payments, EOR in 150+ countries.
Multi-Entity & Org Design
Unlimited legal entities, cost centers, dotted-line org, scenario planning.
Workforce Planning
Headcount budgeting, scenarios, requisition approvals tied to GL.
Wellbeing & EAP
Mental health, fitness, financial wellness — integrated providers.
Health, Safety & Incidents
OSHA/ISO 45001 logs, incident reports, training compliance.
Compliance & Whistleblower
EU Whistleblower Directive, grievance, investigations, audit trails.
Asset & Equipment Management
Laptops, devices, software seats — assigned and recovered automatically.
People Analytics & BI
200+ pre-built reports, custom dashboards, warehouse sync (Snowflake, BigQuery).
No-Code Workflow Builder
Approvals, automations, conditional logic, cross-module triggers.
AI HR Copilot
Drafts, summaries, analytics — grounded on your data, permission-aware.
Employee Mobile App
iOS & Android, offline mode, WhatsApp & push notifications.
Open Platform & API
REST + GraphQL APIs, webhooks, SDKs, app marketplace, SCIM.
A workspace your HR team will love.
Three pillars. One platform. Built for the people who run people.
Every employee, one record
Search 10,000+ employees in milliseconds. Org charts, comp history, documents and time-off — unified, audit-trailed and access-controlled.
- Live org chart with drag-to-reorg
- Field-level permissions & history
- Bulk actions across entities
Run payroll in 80+ countries
One pay-run console. Local statutory filings, multi-currency, gross-to-net previews — and a deep audit log your finance team will trust.
- Native engines, not partners
- Off-cycle runs in minutes
- Sync to Xero, NetSuite, SAP
Goals, feedback, calibration
Quarterly OKRs, continuous feedback and 360° reviews — with calibration boards and comp planning baked in.
- AI-drafted reviews from real signals
- Anonymous 360° with anti-bias nudges
- Comp bands & merit cycles
"We replaced five separate HR tools with TotalOffice HRMS — and saved 40 hours a week of busywork."
Trusted, secure, compliant
Modern HRMS vs. legacy suites.
| Capability | TotalOffice HRMS | Legacy suites |
|---|---|---|
| Time to first pay-run | Days | 6–9 months |
| Countries with native payroll | 80+ | 10–15 (rest via partners) |
| Org chart updates | Drag-and-drop, live | Submit a ticket |
| AI assistant across HR + Payroll | Built-in, grounded on your data | Add-on or none |
| Pricing model | Per active employee/mo | Annual seat licenses + services |
| Implementation team | Included | Six-figure SI engagement |
One platform. Four experiences.
Tailored workspaces for CHROs, HR Ops, Managers and Employees — without the cost of four separate tools.
Board-ready people analytics
Real-time headcount, attrition forecasts, DEI dashboards and comp benchmarks — slice by entity, function or geography.
- Predictive attrition with reason codes
- Comp ratio & pay-equity heatmaps
- Workforce planning vs. budget
Ask anything. Grounded on your data.
The HR Copilot answers in plain English — drafts policies, summarises reviews, explains pay variances and triggers workflows. Always cites the source record, never hallucinates.
- Drafts offer letters, PIPs, and policy docs in your tone
- Answers employee questions 24/7 in 25 languages
- Suggests next actions with one-click approval
- Permission-aware — never leaks data across roles
APAC voluntary attrition rose to 11.2% (Q3) vs 7.8% (Q2). Top drivers from exit interviews:
- Compensation gap vs. market (38%)
- Career growth concerns (27%)
- Manager relationship (19%)
The HR app your team will actually open.
Native iOS & Android — designed for deskless and desk-bound employees alike. Works offline, syncs when back online.
80+ countries. One contract.
Native payroll engines, in-country specialists and locally-compliant contracts — no partner middlemen.
Connects to your stack.
200+ pre-built connectors. Or build your own with our open API and webhooks.
Simple, per-employee pricing.
No implementation fees. No per-module upcharges. Cancel anytime.
Core HR, time-off, onboarding & reports.
- Up to 100 employees
- Core HR + ATS
- Mobile app
- Email support
Everything in Essentials + payroll, performance, learning.
- Unlimited employees
- Global payroll (80+ countries)
- Performance & LMS
- AI HR Copilot
- Priority support
For 1,000+ employees. SSO, audit, dedicated CSM.
- SSO + SCIM
- Custom workflows & SLAs
- Dedicated CSM
- On-prem connectors
- Security review
Enterprise-grade by default.
Your people data is the most sensitive data you hold. We treat it that way — with controls audited by the world's strictest regulators.
Everything an international HR team needs — in one platform.
200+ capabilities across the entire employee lifecycle. Turn modules on as you grow — no re-implementation.
Core HR & Records
- Employee, contractor & alumni records
- Org chart with dotted lines
- Multi-entity & legal entity mgmt
- Custom fields & objects
- Document vault with versioning
- Bulk import / data migration
- GDPR right-to-erasure tools
- Audit trail on every field
Talent Acquisition
- Branded careers site & CRM
- Sourcing, referrals & agencies
- Structured interviews & scorecards
- Offer letters with e-sign
- Background checks & assessments
- Diversity-anonymized screening
- Hiring analytics & funnel
- Job board syndication
Onboarding & Offboarding
- Pre-boarding portals
- IT provisioning (SCIM, Okta, AD)
- Day-one task checklists
- Buddy programs & welcome
- Locally-compliant contracts
- Exit interviews & surveys
- Knowledge transfer workflows
- Alumni network
Time, Attendance & Scheduling
- Geo-fenced & biometric clock-in
- Shift scheduling & swaps
- Overtime, breaks, comp time
- Leave types per country
- Holiday & sabbatical calendars
- Timesheet approvals
- Project & client time tracking
- Offline mobile capture
Payroll & Tax
- Native payroll in 80+ countries
- EOR in 150+ countries
- Multi-currency disbursement
- Statutory filings & tax tables
- Gross-to-net previews
- Off-cycle & bonus runs
- Earned wage access
- GL postings to NetSuite/SAP/Xero
Performance & Goals
- OKRs & SMART goals
- Continuous feedback & 1:1s
- 360° & upward reviews
- Calibration sessions
- 9-box talent reviews
- Performance improvement plans
- AI-drafted review summaries
- Anti-bias nudges
Compensation & Rewards
- Salary bands & ranges
- Merit & promotion cycles
- Equity & stock (RSU/ESOP)
- Variable pay & commissions
- Total rewards statements
- Benefits enrollment & life events
- Pay-equity heatmaps
- Comp benchmarking data
Engagement & Recognition
- Pulse & eNPS surveys
- Lifecycle surveys (onboard/exit)
- AI sentiment & themes
- Action plans & manager nudges
- Peer-to-peer recognition
- Spot bonuses & nominations
- Points marketplace (60+ currencies)
- Anonymous voice channels
Learning & Development
- Built-in course library
- SCORM, xAPI, AICC support
- Certifications & renewals
- AI learning paths & skills graph
- Compliance training tracking
- Mobile micro-learning
- ILT/VILT classroom mgmt
- External content (LinkedIn, Udemy)
Career & Succession
- Skills inventory & taxonomy
- Internal mobility marketplace
- Career frameworks & ladders
- Succession planning
- Mentorship matching
- Development plans
- Talent pools & high-potential
- Critical role coverage
DEI & Pay Equity
- Diversity dashboards (intersectional)
- Pay-gap analysis & remediation
- Anonymized hiring funnels
- Belonging & inclusion surveys
- ERG/BRG management
- EEOC & local statutory reports
- Accommodation requests
- Bias audits on AI models
HR Service Delivery
- Multi-tier HR helpdesk
- SLA tracking & escalation
- Knowledge base & FAQs
- Case categorization & routing
- Live chat & WhatsApp support
- AI-suggested replies
- Employee self-service portal
- Manager toolkit
Documents & e-Sign
- Template library by country
- Conditional clauses & merge fields
- Qualified e-signatures (eIDAS, ESIGN)
- Bulk send & remind
- Version history & audit log
- Notarization integrations
- Secure document vault
- Retention policies
Expenses & Cards
- OCR receipt capture
- Multi-currency reimbursement
- Mileage & per-diem
- Corporate card feeds
- Policy enforcement
- Approval routing
- Project & client coding
- ERP sync
Travel & Global Mobility
- Travel booking & policy
- Visa & immigration tracking
- Relocation packages
- Tax equalization
- Posted worker compliance (EU)
- Right-to-work checks
- Expat assignment management
- Per-diem & cost-of-living
Contingent Workforce
- Contractor onboarding (1099/IR35)
- Statement of work tracking
- Contractor invoicing & pay
- Misclassification risk scoring
- Vendor management (VMS)
- Gig & shift marketplaces
- Background & compliance checks
- Conversion-to-FTE workflows
Wellbeing & Safety
- Mental health & EAP integrations
- Fitness & wellness challenges
- Financial wellness tools
- Incident & injury reporting
- OSHA / ISO 45001 logs
- Return-to-work programs
- Leave-of-absence mgmt
- Ergonomics & WFH stipends
Compliance & Risk
- EU Whistleblower Directive portal
- Grievance & investigation cases
- Policy acknowledgment tracking
- GDPR / CCPA / LGPD / PDPA
- SOX & internal controls
- Records of processing (RoPA)
- DSAR fulfillment workflows
- Ethics hotline
Workforce Planning
- Headcount budgeting vs actual
- Scenario modeling
- Position mgmt & requisitions
- Span-of-control analytics
- Skills supply/demand
- Attrition forecasting (ML)
- What-if reorgs
- Finance/FP&A sync
IT & Asset Management
- Laptop/device assignment
- Software seat reclamation
- BYOD policies
- Access provisioning (SCIM)
- Equipment return on offboard
- Lifecycle replacement plans
- Insurance & warranty tracking
- Lost-device workflows
Analytics & Reporting
- 200+ pre-built reports
- Custom drag-drop dashboards
- Scheduled exports & alerts
- Warehouse sync (Snowflake, BigQuery)
- Embedded BI (Looker, Tableau, PowerBI)
- Predictive ML models
- Industry benchmarks
- Board-ready PDFs
Automation & Platform
- No-code workflow builder
- Cross-module triggers
- Conditional approvals
- REST + GraphQL APIs
- Webhooks & event bus
- SDKs (JS, Python, Go)
- App marketplace
- SCIM 2.0 & SSO (SAML/OIDC)
Localization & Global
- 25+ UI languages
- RTL (Arabic, Hebrew)
- 120+ currencies & FX
- Locale-aware dates/numbers
- In-country legal review
- Statutory update SLA <24h
- Translation memory for HR docs
- Region-pinned data residency
Employee Experience
- Native iOS & Android apps
- WhatsApp / SMS notifications
- Slack & Teams bots
- Offline mode with sync
- Personalized home feed
- Push notifications by locale
- Accessibility (WCAG 2.2 AA)
- Voice & video onboarding
And 100+ more — union & works-council support, garnishments, multi-EIN, statutory benefits, and beyond.
Built for every market you operate in.
Not "translated" — localized. Country-specific leave types, statutory benefits, public holidays, ID formats, bank validation, payroll calendars and works-council requirements ship out of the box.
- 25+ UI languages with full RTL (Arabic, Hebrew, Urdu)
- 120+ currencies, daily FX with hedging support
- Country-specific leave (e.g. Spain permiso, India earned leave, Japan kintai)
- Works councils, unions & co-determination workflows (DE, FR, NL, SE)
- Locale-aware ID & bank validation (PAN, NIN, IBAN, BSB, CLABE)
- Region-pinned data residency: EU, US, UK, IN, AU, BR, SG
An HRMS your developers love too.
REST + GraphQL APIs, webhooks, SDKs, SCIM 2.0, an app marketplace and a no-code workflow builder. Extend, embed and automate without waiting on us.
Common questions
See TotalOffice HRMS in action.
A 20-minute walkthrough mapped to your org. No obligations.